Why has Geoscience decided to host a virtual conference?
In light of COVID-19 pandemic and our strong commitment to the health, wellness and safety of our delegates, exhibitors, speakers, sponsors, partners and community, we are pleased to have developed an innovative virtual conference for 2020, that will continue to support our dynamic membership and advance the interests of all those involved and invested in Yukon’s mining industry.
What are the dates of this year’s Geoscience Forum and Trade Show?
Monday, November 23rd – Wednesday, November 25th, 2020.
When will registration open?
Registration will open online Monday, September 25th, 2020
How do delegates register?
All registrations are available through www.yukongeoscience.ca, which will connect you to an online registration platform.
Can I renew my membership at the same time and receive the member’s Geoscience discount?
Yes, in order to secure the discount rate for members on delegate registration, we have made this option available at www.yukongeoscience.ca
When will the Geoscience agenda be available?
- Sept 25th: Agenda Overview & Highlights released at www.yukogeoscience.ca.
- October 5th: Agenda highlights, themes, speakers, special event and opportunities will be live on the virtual platform and updated weekly.
- Nov 16th: The agenda will be finalized, and available through the Virtual conference app and website.
What is a virtual conference?
Virtual conferences are hosted on platforms, that provide online access through various devices, for interested parties and registered delegates to interact with conference content and participants. Virtual conferences can provide all of the components you traditionally experience in person, as well as new benefits!
What are the benefits of a virtual conference?
Our number one priority is the health, safety and wellness of everyone who participates in Geoscience, and the virtual platform will allow you to participate safely from your home, office and community – wherever you are in the world.
We can engage a broader audience, increased access and engagement between participants, and continue to share materials year-round. New to Geoscience 2020 will be a “Core Shack Broadcast Centre”, a 1-on-1 meeting platform, and year-round access to materials post-conference.
What do I need to participate in a virtual conference?
Geoscience favorites will be available through the online platform compatible on iOS and Android devises via a dedicated event app and website. You will need a high-speed internet connection, microphone and webcam. We will provide a tech check guide for all delegates.
Details on the app and web-based browser will be available Oct 5th, 2020.
What time zone will Geoscience 2020 operate in?
As of November 1st, Yukon will be permanently on Pacific Daylight Time, and will not fall back. As such, Yukon will be 1-hour ahead of BC for the dates of Geoscience 2020. We are working on determining the best time zone in which to host the conference and will advise.
What are the fees to participate in the virtual conference?
Registration will open online Monday, September 28th at new lowered rates, and new opportunities to connect!
YCM Members: $200
Elders / Seniors: $100
Students: $25 (with valid student ID)
Team Packages available for groups of 5 and 10 delegates!
Virtual Geoscience includes 1-on-1 meeting access for ALL delegates. Starting November 1st, for all confirmed delegates you will be able to see the full Delegate List and request meetings between Monday, November 23rd and Wednesday, November 25th!
What is the “Core Shack Broadcast Centre”?
Think of it as Yukon’s sport centre for Yukon minerals! We want to be able to engage with our attendees in real-time, each day of the conference, connecting you with the hot topics, speakers, exhibitors, sponsors and partners. The Core Shack Broadcast Centre will be hosted by noteworthy Industry leaders – the Core Shack Anchor – to provide commentary, updates and perspectives, and connect with special guests, all to bring you closer to the content!
Guests to the Core Shack Broadcast Centre will be pre-scheduled and must meet our Safe Gatherings Guidelines and broadcast from Whitehorse. Exact location to be announced in October.
How does the 1-on-1 Meeting Platform work?
Delegates wanting to participate must purchase the Delegate Pass with 1-on-1 meeting access. Through registration you will be able to select specific interests, which will match you with other 1-on-1 meeting delegates for you to consider. Once your logged in to the app or web-based platform, you can visit the Meeting Hub, confirm your matches, search for companies, or search by delegate name.
You then request a meeting, select a time, and once accepted by both parties, the meeting is confirmed and scheduled. Your full meeting schedule will be visible to you. You will also be able to pre-select times you are not available.
At the time of your meeting, you login and launch your video conference. We recommend a desktop or tablet, but it can be conducted on a mobile device as well.
A virtual Meeting Hub Help Desk will be set-up for technical assistances and questions to support seamless meetings.
How do virtual presentations work?
Geoscience will host keynote, technical and non-technical presentations. The majority of presentations will be pre-recorded and played live (available at a specific time only), with the speakers available to participate in interactive sessions with registered delegates. This includes polls, chat rooms and Q&A periods.
I am a speaker. How will a virtual conference affect me?
Speakers will be able to participate from around the world. The majority of presentations will be pre-recorded and played live (available at a specific time only). All confirmed speakers must have high-speed internet connections, microphone and webcam.
Speakers must be available to participate in interactive sessions (live) with registered delegates at the designated times.
Our technical team will provide support and scheduling for all speakers and moderators prior to and during the conference.
I am an exhibitor. How do I participate?
Geoscience 2020 will have a virtual exhibit hall featuring access to corporate videos, materials, photos and company / organization information, as well as opportunities to interact with companies.
All exhibit booths will come with one delegate pass, with access to the 1-on-1 meeting platform.
Exhibitor details will be available Sept 18th at www.yukongeoscience.ca/trade-show , and e-mailed directly to all 2019 exhibitors. New exhibitor applications are welcomed.
I am a sponsor. What changes can I expect?
Virtual conferences provide incredible new ways to connect your company or organization to conference participants and delegates. In addition to traditional sponsorship features such as radio and print advertising, sponsors will be able to participate in the Core Shack Broadcast Centre, recognition throughout the virtual platform, and have pre and post event exposure in the months leading up to and following the conference.
Your conference sponsorship exposure and benefits just got extended by 6-12months!
Are there Family / Student activities?
We will be postponing the family and student events and activities until 2021 to support students, parents and educators as the adjust to the new educational environment. We will continue to outreach and engage through our social media and look forward to supporting and connecting with them again very soon
I still have questions. Who do I contact?
We have a great team available to help you! For all inquiries, please contact:
Anne Turner, Geoscience 2020 Conference Lead
Leneath Yanson, Geoscience 2020 Conference Coordinator